Entertaining...Best You Can Get

 

 

Square Footage Requirements

 

When planning an event, or reserving a location, the following list is meant to be a Guide only, for estimating the Square Footage needed for Tents, Meeting Rooms, Event, Reception Rooms, and Dance Floors.

 

Meeting Room Size Estimates


For a rough estimate of the size of the room needed, multiply the number of people by the appropriate square footage per person from the formulas below. To determine if a certain meeting room can accommodate a desired setup, divide the room's total square footage by the appropriate square footage per person from the formulas below. This is only a rough estimate. Room configurations always depend on the shape of the room, what is already in the room that cannot be moved, the amount of décor and other variables.

                                                                          

 

rough estimate 

 Guests

Theater Seating

Classroom Seating

Banquet Seating

Reception Seating

Hollow Square

 

U-Shape

60 people or less 12 square feet per person

allows room for a normal size stage and aisles.

22 square feet per person 20 square feet per person allows room for bars, buffets, a dance floor and a stage.

10-12 square feet per person.

 

30 square feet per person.

 

35 square feet per person.

 

 60 to 300 people 11 square feet per person

allows room for a normal size stage and aisles

20 square feet per person

15 square feet per person, sit down dinner - allows room for table seating only.

     
more than 300 people 10 square feet per person

 allows room for a normal size stage and aisles.

18 square feet per person        

 

 

Seating Arrangements

Theater Seating - rows of chairs without tables
 

Classroom Seating - rows of chairs with tables. Tables are usually six to eight feet long banquet tables.
 

Banquet Seating - Round tables with chairs. See the table and linen size page for table sizes.
 

Hollow Square - setup up of six or eight foot banquet tables; used for conferences and meetings.
 

U-Shape - setup up of six or eight foot tables; used for conferences and meetings.
 

 

 

 

Tent Size Estimates

Please remember no two functions are alike.  Each purpose deserves to be looked at individually so that the exact size of marquee can be determined based on your personal needs and preferences.  The  figures below in the Tent & Square Footage Chart are just guidelines. Please check with your rental company before ordering your tent, the following are only meant to be estimates only !!!

                                                                           

 rough estimate

 

Theater Style

Cocktail Party
w/Bars

Sit-Down
Served @ 60

Sit-Down
Buffet @ 60

Number
of Guests

9 sq ft
per
Person

w/ Stage
& Seating
Tent Size

12 sq ft
per
Person

Stations
1/3 Seating
Tent Size

18 sq ft
per
Person

w/Music
& Dancing
Tent Size

20 sq ft
per
Person

w/Music
& Dancing
Tent Size

 25

  225

15x20

 300

20x20

  450

20x25

 500

20x30

 50

  450

20x25

 600

20x30

  900

30x30

1000

30x40

 75

  675

20x35

 900

30x30

1350

30x45

1500

30x50

100

  900

30x30

1200

30x40

 1800

30x60

 2000

40x50

125

1125

30x40

1500

30x50

 2250

40x60

 2500

40x65

150

1350

30x45

1800

30x60

 2700

40x70

 3000

40x80

175

1575

30x55

2100

40x55

 3150

40x80

 3500

60x60

200

1800

30x60

2400

40x60

 3600

60x60

 4000

60x70

225

2025

30x70

2700

40x65

 4050

60x70

 4500

60x80

250

2250

40x55

3000

40x75

 4500

60x80

 5000

60x80

 275

2475

40x60

3300

40x80

 4950

60x80

 5500

60x90

300

2700

40x70

3600

40x90

 5400

60x90

 6000

60x100

 

 

 

Tent Weddings and Garden Parties

The typical wedding or garden party under a tent or canopy will require space for guests to be seated at round tables, as well as space for buffet, head tables, bars, and dance floors.  Although every party has unique requirements, the general rule for this type of party is to allow 15 square feet per guest.

Cocktail Parties

Since there is not the need for as much furniture at a cocktail party, minimal seating, smaller food stations, etc.) the space allowance can be reduced to 10 square feet per guest.

Ceremony or row seating

For wedding ceremonies or public assemblies, one must allow for the chairs, space between the rows, aisles, and the space required for the podium and / or stage.  The suggested allowance is 8 square feet per person.

 

 

 

 

 

 

Dance Floors 

Dance floor comes in 3' x  3' panels  and can be assembled in any increment of three feet (e.g.  6x9, 6x12, 9x12, etc.).   Dance floors generally need to be installed and delivered by equipment rental company's.  For price estimates per 3x3 panel consult your local rental company customer service representative, or refer to the equipment shopping checklist estimates page.

 

Dance Floor Capacity

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Size

Dancers

6'x12' 8 couples
9'x12' 12 couples
12'x12' 16 couples
12'x15' 20 couples
15'x15' 25 couples
15'x18' 30 couples
18'x18' 36 couples
18'x21' 40 couples
18'x24' 45 couples
18'x27' 50 couples
18'x30' 55 couples